Administrative Assistant

Location: Greenwich
Posted on: June 23, 2025

Job Description:

Our client, an investment management firm, is seeking an Administrative Assistant in Greenwich, CT. The hours are 8:30am - 5:30pm with a hybrid schedule (in office Monday through Wednesday, work from home Thursday and Friday). Responsibilities: * Provide administrative support to five to six professionals on the trading desk * Manage complex calendars * Coordinate domestic and international travel * Prepare and process expense reports * Manage contacts in Microsoft Outlook * Answer and direct multiple phone lines * Track and report compliance-related items * Schedule and coordinate meetings and conference rooms * Assist with occasional research tasks * Serve as part of the broader administrative team and provide backup to other assistants * Provide reception coverage as needed (Reception is staffed on-site Monday through Friday, 7:30am - 5:00pm) Qualifications: * 4 years of administrative experience; financial services experience preferred * Bachelor's degree preferred * Proficiency in Microsoft Office, particularly Outlook * Strong written, verbal, and organizational skills * High level of professionalism and attention to detail * Experience arranging both domestic and international travel * Familiarity with Concur is a plus Compensation/Benefits: * $100K base salary plus bonus and paid overtime * Medical, dental, and vision insurance 401K * Gym reimbursement program * Cell phone stipend * Generous PTO Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Keywords: , East Hartford , Administrative Assistant, Administration, Clerical , Greenwich, Connecticut